Privacy and Data Policy
Effective Date: April 4, 2026
Website: www.aidanhill.vote
Aidan Hill for Berkeley City Council District 7, 2026, referred to in this policy as “the Campaign,” “we,” “us,” or “our,” respects your privacy and takes data handling seriously. This Privacy and Data Policy explains what information we collect, where it comes from, how we use it, when we share it, how long we keep it, what safeguards we use, and what choices you have.
This policy applies to information collected through our website, forms, donations, volunteer signups, events, outreach, campaign communications, and related civic, organizing, and public engagement activity.
We may update this policy from time to time. If we do, we will post the updated version here with a new effective date.
Who we are
Aidan Hill for Berkeley City Council District 7, 2026
2512 Telegraph Avenue, PMB #142
Berkeley, California 94704
Privacy questions or requests: support@aidanhill.vote
Information we collect and where it comes from
Information we collect
We collect information you provide directly, information from lawful campaign and organizing sources, and limited technical information when you use our website.
This may include your name, email address, phone number, mailing address, ZIP code, employer, and occupation where required by campaign finance law. Donation information, volunteer interests, event RSVPs, endorsement submissions, petition or pledge forms, survey responses, issue preferences, social media handles, messages you send us, and photos or video you provide.
We may also maintain outreach and organizing records, including voter contact information from lawful sources, canvassing notes, phone banking or texting responses, volunteer coordination records, supporter engagement history, and records related to campaign, community, or issue-based work.
When you visit our website, we may collect limited technical data such as IP address, browser type, device type, referral pages, and general site activity through standard website tools.
Where information comes from
Information may come from website forms, donation pages, volunteer signups, event RSVPs, texting and phone outreach tools, in-person conversations, sign-in sheets, clipboards, public social media interactions, publicly available voter data, Secretary of State voter data. GoodParty.org, Donorbox, and related payment processors. It may also include other campaign or organizing tools used for outreach, operations, or compliance.
How we use information
We use information to run the campaign and support related civic work. This includes communicating with supporters, organizing volunteers, processing donations, coordinating outreach and events, complying with campaign finance law, and maintaining campaign records.
We may also use information to support ongoing civic engagement, volunteer coordination, issue advocacy, or future campaign or public service activity connected to this work, unless you ask us not to.
We do not sell personal information.
Information we collect and where it comes from
Information we collect
We collect information you provide directly, information from lawful campaign and organizing sources, and limited technical information when you use our website.
This may include your name, email address, phone number, mailing address, ZIP code, employer, and occupation where required by campaign finance law. Donation information, volunteer interests, event RSVPs, endorsement submissions, petition or pledge forms, survey responses, issue preferences, social media handles, messages you send us, and photos or video you provide.
We may also maintain outreach and organizing records, including voter contact information from lawful sources, canvassing notes, phone banking or texting responses, volunteer coordination records, supporter engagement history, and records related to campaign, community, or issue-based work.
When you visit our website, we may collect limited technical data such as IP address, browser type, device type, referral pages, and general site activity through standard website tools.
Where information comes from
Information may come from website forms, donation pages, volunteer signups, event RSVPs, texting and phone outreach tools, in-person conversations, sign-in sheets, clipboards, public social media interactions, publicly available voter data, Secretary of State voter data. GoodParty.org, Donorbox, and related payment processors. It may also include other campaign or organizing tools used for outreach, operations, or compliance.
How we use information, access it, and use AI
How we use information
We use information to support campaign operations, volunteer coordination, communications, fundraising, events, outreach, compliance, and related civic and community organizing work.
This includes communicating with supporters, donors, volunteers, endorsers, and community members, organizing canvassing and phone banking, processing donations, complying with campaign finance law, improving campaign operations, responding to requests, and maintaining records necessary to carry out campaign and public-facing work.
We may also use information to support ongoing civic engagement, issue advocacy, volunteer coordination, future campaign activity, or related public service work connected to the Campaign’s mission, unless you ask us not to.
We do not sell personal information. Likewise, we do not casually repurpose personal information for unrelated commercial use.
Data access and handling
Access to personal information is limited to people who need it for campaign or related organizing work. This may include campaign staff, vetted volunteers, consultants, or contractors performing operational tasks.
We seek to limit unnecessary collection, reduce duplication, restrict access where appropriate, and remove access when it is no longer required.
Campaign data may be used for campaign work, volunteer coordination, civic engagement, issue advocacy, and future campaign or public service activity connected to the Campaign’s mission. Participation in community or issue-based work does not eliminate your ability to opt out, request deletion, or ask that your information not be used for future outreach.
Use of AI tools
The Campaign may use artificial intelligence tools in a limited and supervised role to support campaign and organizing operations.
This may include drafting emails, posts, flyers, website copy, canvassing scripts, fundraising materials, summarizing internal notes, organizing communications, assisting with research, and helping manage workflow.
Where practical, we seek to minimize or remove personal data before using AI tools. The Campaign does not intentionally upload full voter files or sensitive supporter records into general-purpose AI systems. AI-generated outputs are reviewed by people before being used operationally or publicly.
AI is used to support human decision-making, not replace it.
Any publicly used AI-generated visual content will be labeled.
Automated processing and prioritization
We may use software tools, including AI-assisted tools, to help organize, sort, tag, or prioritize campaign and organizing work. For example, some messages or submissions may be flagged for faster follow-up.
These tools support workflow and efficiency. Final decisions are not made solely by automated systems.
Sharing, donations, communications, and website tools
Sharing of information
We share information only as reasonably necessary to operate the campaign, support related organizing work, or comply with the law.
This may include trusted service providers and platforms such as Squarespace for website hosting, ProtonMail for communications, Donorbox and payment processors for donations. GoodParty.org for voter contact and organizing tools, analytics services, and social media platforms where you choose to engage with us.
Information may also be shared with campaign staff, vetted volunteers, consultants, or contractors who need access to perform campaign or organizing work. Access is limited where appropriate and may be subject to confidentiality expectations or non-disclosure obligations.
We do not sell personal information or share personal information for unrelated commercial use.
Donations and legal disclosure
If you donate to the Campaign, your information may be collected and processed by third-party fundraising and payment vendors.
Certain donor information may be collected, maintained, or disclosed as required by campaign finance and election law. Berkeley campaign materials also require record keeping sufficient to document campaign statements and retention of campaign records for four years from the date of the final report for the election.
Text and email communications
If you provide your contact information, we may contact you by email, phone, or text for campaign, volunteer, event, civic engagement, or organizing purposes.
Campaign texts may be sent using peer-to-peer or similar texting tools. Standard message and data rates may apply. You can opt out of text messages by replying STOP where applicable or by contacting us directly.
Campaign emails may include unsubscribe options where appropriate. You may also request removal from our communications by contacting us.
Cookies, analytics, and website tools
Our website may use cookies, analytics, and similar tools to understand traffic, improve performance, remember preferences, and support website operation.
These tools may collect limited technical information such as browser type, device type, referral information, and website activity.
We do not sell website visitor data. If we use advertising, audience, or retargeting tools in the future, this policy will be updated to reflect those practices.
Retention, security, and minors
Data retention
We keep information only as long as reasonably necessary for campaign operations, civic and organizing work, legal compliance, security, or record keeping.
Voter contact data may be deleted within 60 days after Election Day when it is no longer needed. Certain records may be retained for legal compliance, finance reporting, operational continuity, volunteer coordination, community organizing, issue advocacy, future campaign activity, or related public service work.
If you ask us to delete your information, we will review and honor that request where possible, subject to legal, compliance, security, and record keeping obligations.
Where campaign finance or filing law requires retention of records, those obligations control. Berkeley campaign materials state that treasurers must maintain campaign records for four years from the date of the final report for the election.
Data security
We use reasonable administrative, technical, and operational safeguards to protect information.
These may include password management, two-factor authentication, limited access controls, role-based permissions, encrypted or security-enabled platforms, locked devices, removal of unnecessary local copies, and removal of access when volunteers or staff no longer need it.
No system is completely secure, but we take steps to reduce unnecessary exposure and protect the information entrusted to us.
Children and minors
We do not knowingly collect personal information from children under 13 and do not intentionally collect personal information from individuals under 18 for campaign purposes.
If minors are present at campaign activities, they must be supervised by a parent or guardian, and any participation involving campaign work must be approved in advance.
If you believe a child has provided personal information to us without proper permission, contact us, and we will review and remove it where appropriate.
Your rights, outside platforms, updates, and form language
Your choices and privacy rights
You may ask to access, correct, update, or delete certain personal information we maintain about you. You may also opt out of campaign emails, texts, or other communications.
To make a privacy request, contact:
Subject line: Privacy Request
We may need to verify your identity before processing certain requests. Some requests may be limited where retention is required by law or reasonably necessary for compliance, security, or campaign record keeping.
California privacy rights
If you are a California resident, you may have rights regarding access to certain personal information, correction of inaccurate information, deletion of certain information, and information about how your data is used, subject to legal exceptions and campaign-related obligations.
To make a request, contact support@aidanhill.vote.
Third-party links and platforms
Our website, emails, and communications may link to third-party services such as donation pages, forms, maps, or social media platforms. Those services operate under their own terms and privacy practices.
We are not responsible for the privacy or security practices of third-party sites or platforms.
Changes to this policy
We may update this Privacy and Data Policy as campaign operations, tools, legal requirements, or organizing practices change. When we do, we will revise the effective date above.
Your continued use of our website or continued interaction with the Campaign after changes are posted means the updated policy will apply going forward.
Short privacy notice for form
By submitting this form, you agree that Aidan Hill for Berkeley City Council District 7, 2026 may use your information to contact you about campaign updates, volunteering, events, organizing, fundraising, and related civic engagement work. We do not sell personal information. We may use trusted campaign tools and service providers to help operate the campaign. You can opt out or request deletion at any time by contacting support@aidanhill.vote. View our full Privacy and Data Policy for more information.
Checkbox line for forms
I’d like to receive updates about campaign work, volunteer opportunities, events, and related community organizing.
Cookies and website tools policy
Effective Date: April 4, 2026
These Cookies and Website Tools Policy explains how Aidan Hill for Berkeley City Council District 7, 2026 uses cookies and similar technologies on www.aidanhill.vote.
We may use cookies, analytics tools, and similar website technologies to help the site function, remember preferences, understand general traffic patterns, and improve website performance.
These tools may collect limited technical information such as IP address, browser type, device type, referral pages, and site activity. We use this information to operate and improve the website, not to sell personal information.
Your browser may allow you to block, delete, or limit cookies through its settings. If you disable certain cookies, some website features may not function as expected.
We do not sell website visitor data. If we add advertising, audience, retargeting, or third-party tracking tools in the future, this policy and our Privacy and Data Policy will be updated accordingly.
For questions, contact support@aidanhill.vote.